FAQs

General

What are the dates and location of the Annual Meeting?

How many people attend the conference?

Are there promotional/exhibiting opportunities available?

What are the different session formats?

Where can I find information on the conference hotels and making room reservations?

I'm looking for someone to share a hotel room and split the cost with me. How do I find a roommate?

Registration

What are the registration fees and deadlines?

Can I pay my membership dues and annual meeting registration fee at the same time?

Can I add other items to my registration after I have already paid?

Do you offer discounts if there are several people from the same institution attending?

Do you offer student scholarships or student discounts on registration fees?

How can I register for a pre-conference workshop or special event?

Can I attend the meeting for one day?

Are there any meals included with the registration fee?

Continuing Education

Can I earn continuing education (CE) credit? Is there an additional fee?

How do I get my CE credit?

General

What are the dates and location of the Annual Meeting?
The ACHA 2017 Annual Meeting will take place in Austin, Texas, from Tuesday, May 30 to Saturday, June 3, 2017.
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How many people attend the conference?
The ACHA Annual Meeting has about 2,000 attendees each year. < back to top

Are there promotional/exhibiting opportunities available?
Several exhibitor, sponsorship , and advertising opportunities are available.< back to top

What are the different session formats?
General Sessions are 60 or 90 minutes long and will be conducted starting on Wednesday, May 31 at 1:45 pm, through Saturday, June 3 at 10:00 am. Additional featured sessions (the Opening General Session, the Dorosin Memorial Lecture, and the Closing Presidential Session) will take place throughout the meeting. You do not need to pre-register for these sessions.

Pre-Conference Workshops will take place on Tuesday, May 30, from 9:00 am–12:00 pm and from 1:30 pm–4:30 pm. The workshops differ from the 60- and 90-minute general sessions offered during the Annual Meeting, in that they are intended to help participants enhance specific skill sets or train to acquire specific competencies appropriate to practice in their discipline and are conducted in a more interactive format. A description of each workshop, times, and costs can be viewed here. You must pre-register and purchase a ticket to attend the workshops. Please note that the workshops sell out quickly.

Posters displays are visual presentations of successful programs on a variety of campuses. Poster presenters will be available for discussion and questions during session breaks on Thursday, June 1 and Friday, June 2, from 7:00 am–4:00 pm.

See the Conference Schedule for more information. < back to top

Where can I find information on the conference hotels and making room reservations?
The 2017 Annual Meeting host hotel is the JW Marriott Austin. Additional accommodations are available at several nearby hotels. More information is available on the Lodging page of the meeting website.

Please note that you should register for the Annual Meeting before you make a hotel reservation. Upon registering for the Annual Meeting, you will receive a link to the website where you can make your hotel reservation. You will not be able to get the ACHA room rate discount if you make your reservation over the phone or through the hotels' public websites.< back to top

I'm looking for someone to share a hotel room and split the cost with me. How do I find a roommate?
The Student Health Service Listserv is a great way to find a roommate. Just email your query to shs@listserv.acha.org and it will be forwarded to everyone who subscribes to the list. Be sure to check the recent archives, too, in case someone else posted the same request. < back to top


Registration

What are the registration fees and deadlines?
Registration opened in January 2017. April 10 is the last day to receive the Early Bird Discount Registration rate and May 8 is the last day to register online or by check (after May 8 you must register on-site with full payment).

You must be a current individual member of ACHA in order to receive the conference member rate.

Registration fees and deadlines are posted here. < back to top

Can I pay my membership dues and annual meeting registration fee at the same time?
No, you must pay your membership dues first. Once your membership has been paid for, you can log-in to the registration system and register for the conference at the member rate. April 1 is the last day to join or renew your ACHA membership to receive the member discount. To pay your membership dues, please contact membership@acha.org. < back to top

Can I add other items to my registration after I have already paid?
Yes. If you have registered for the meeting and want to add a workshop or other ticketed event or lunch vouchers, simply go back into the registration site, use the login information you used when you registered, and add the ticket. You will be asked for payment at the end of the transaction. You can do this any time after you purchase your registration until May 8; after May 8, you can purchase tickets onsite if they are still available. The workshops tend to sell out; early registration is recommended.  < back to top

Do you offer discounts if there are several people from the same institution attending?
Yes, volume discounts are offered to our institutional members. If three people from a member institution purchase full meeting registrations (individuals can be members or nonmembers; students don't apply), the institutional member gets an additional fourth registration at 50% off OR one free student registration. If six people from a member institution purchase full meeting registrations, the institutional member gets an additional seventh registration for free OR two free student registrations. See registration details. < back to top

Do you offer student scholarships or student discounts on registration fees?
The American College Health Foundation’s Student Travel Award, through contributions made to the Murray DeArmond Student Fund, provides partial funding support for travel and hotel expenses for one or more students to travel to the ACHA Annual Meeting.For details, visit www.acha.org/ACHA/Foundation/Student_Travel.aspx.

How can I register for a pre-conference workshop or special event?
If you are planning to attend one of the pre-conference workshops at the ACHA Annual Meeting, please note that seating is limited and the workshops fill up quickly. If you have registered for the meeting and want to add a workshop (or other ticketed event) simply go back into the registration site, use the login information you used when you registered, and add the ticket. You will be asked for payment at the end of the transaction. < back to top

Can I attend the meeting for one day?
Yes, we offer daily registration rates for Wednesday through Saturday. Please note that if you are attending more than one day, you must register at the full meeting rate. < back to top

Are there any meals included with the registration fee?
The registration fee includes three complimentary breakfasts; other meals are NOT provided. There will be light snacks and beverages served during some session breaks. Refreshments will also be served at the Diversity Reception. Please see the Conference Schedule for refreshment break and reception times.

Vouchers for grab and go lunches on Wednesday, Thursday, and Friday can be purchased when you register or added to your registration before May 8. Cash for the grab and go lunches will be accepted if you do not purchase the vouchers. Vouchers cost $18 each and include (1) entrée salad or sandwich, (1) bag of chip or piece of whole fruit or cookie, and (1) soda or bottled water. < back to top


Continuing Education

Can I earn continuing education (CE) credit? Is there an additional fee?
Yes, ACHA offers CE credit/contact hours for physicians, nurses, certified (and Masters certified) health education specialists, psychologists, counselors, social workers, dietitians/nutritionists, health information management professionals, and pharmacists. Refer to the CE Credit by Session [pdf] grid for detailed credit information for each discipline. There is no additional fee to receive CE credit; it is included in your registration fee. < back to top

How do I get my CE credit?
You will receive instructions in your registration packet and via email about ACHA's online CE site. Once you have evaluated the sessions you attended, you will be able to print your certificate. < back to top